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HR Administration Apprentice

  • Apprenticeship
  • Extended Areas
  • DA10 1AL

Maritime Academy Trust

Job Title: HR Administration Apprentice

Apprenticeship Qualification: HR Support Level 3

WHO is it with? Maritime Academy Trust



Maritime Academy Trust

Ackers Dr

Weldon Rd

Ebbsfleet Valley


DA10 1AL

Working Hours: 09:00 – 17:00

Monday & Friday working from home

Weekly Hours: 35
Hourly Rate: £4.81
Reporting to: HR Operations Manager

About The Employer:

Maritime Academy Trust began as a partnership of three schools in Greenwich. The impact of our partnership work was striking – our schools transformed through targeted collaboration, innovative ideas and an entrepreneurial curriculum, firmly embedded in knowledge, that builds leadership and life skills into children. To secure this collaboration for the future, we created Maritime in 2016. Since then, our Trust has grown in strength, capacity and expertise. We now serve 4000 pupils and 700 staff in thirteen schools across Greenwich, Bexley, Kent and Medway. We support the development of our schools in all aspects of education, finance, HR, IT, estates, operations and governance. Our role as a Trust is to ensure meaningful collaboration drives improvement, innovation and efficiencies across the schools, enabling headteachers to focus on teaching and learning so every pupil can thrive.

About the Role:

To provide effective and efficient administrative support to the wider HR team to enable the delivery of a proactive and customer focused HR service to the Trust and its Academies.

And Day to Day? …. You will be Responsible for:

Recruitment Administration

  • Supporting schools with recruitment tasks including selection processes and providing documents, providing guidance on arranging interviews where necessary
  • Liaising with the Recruitment Officer on the processing of new starters, taking ownership of the completion of statutory pre-employment checks for specified schools
  • Setting up and maintaining the electronic files for new starters, ensuring all pre-start date paperwork is completed and saved for school access
  • Completing regular reviews and maintenance of the Trust SCR Tracker, inputting all relevant information for new starters and providing support to schools where necessary for existing staff

HR Administration

  • Maintaining the electronic personnel files, supporting schools with the saving of electronic documents if required
  • Supporting schools and HR with the scheduling of formal meetings, taking notes where required
  • Managing absence recording for the Trust central team, providing absence reports and data where necessary
  • Managing the online internal Hub, uploading and refreshing documents and layout where necessary
  • Supporting the work of the wider team, i.e. preparing documents, drafting correspondence, gathering information etc
  • Sending out Trust communications on behalf of the HR Team


  • To undertake any other work appropriate to the level and general nature of the post’s duties
  • To undertake all duties with due regard to the provisions of health and safety regulations and legislation, the Trust’s Equal Opportunities, Data Protection and statutory obligations in respect of safeguarding children

About what about YOU?… You will need to HAVE:

  • Minimum of 4 GCSEs Grades C/4 and above including English, Maths or equivalent; and/or A Levels and/or relevant Level 2 Apprenticeship or equivalent
  • Experience of using various IT packages including google
  • Excellent written and oral communication skills
  • Ability to appropriately manage confidential information

And BE:

  • Ability to quickly develop and maintain positive professional relationships with a wide range of people
  • Adaptable, organised and able to work with minimum supervision
  • Commitment to the highest standards of child protection and safeguarding

Minimum Qualifications Required:

  • GCSE – English and Maths (Grade C or above)

And the Long-Term Opportunities?

As with any apprenticeship opportunity – if you prove yourself to be a valuable member of the team there is a strong chance of a permanent post within the business.

Company Benefits:

  • 28 days annual leave
  • Flexible working pattern with up to two days a week working from home
  • Large number of company benefits through Rewards Gateway including discounts & cycle to work scheme
  • Social events including weekly team games and termly team-building events
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